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Request Letter for CVR Records from Local Board of Elections

I suggest you print this out and hand deliver it to your local county Board of Elections.

September 3, 2022 is most likely the retention expiration data for election records from the 2020 election cycle. Jim Womack filed a CVR Public Records Request in Lee County - sample language below. "I am not confident the request will be honored, but I will at least get my county on the record. Other counties may wish to attempt a similar request before end of day this Thursday. After that date, records will likely be destroyed."


SUBJECT: Request for ______ County Cast Vote Records from the November 3, 2020 General Election Cycle

1. I am requesting a text, comma, or tab delimited file or a text-based report, listing in the sequence processed by the county, every ballot, its sequential ID, its timestamp, its method of voting (e.g., in-person, mail-in, provisional, absentee, other, etc., - all ballot types that were tabulated as part of the 2020 election), the specific votes contained for all races, and the batch ID and tabulator ID for each file or report created in _________ County. Should any fields not be available, please include the fields which are available.

2. To be clear, I am not requesting a summary report of ballots. Instead, I am requesting a per-ballot report. This set of information is most often referred to by tabulator manufacturers as “Cast Vote Records” or CVRs, or as ballot logs. If the data exists as multiple files or reports, please send them as individual files or reports, not as aggregated files or reports.

3. I do not wish to receive any data that ties the CVRs to individual voters, nor will I use the CVRs in any manner for the purpose of identifying how any voter may have voted.

4. It is my understanding these CVR files are recorded on our county's ballot tabulators and that they are already deidentified as to the voter ID. It is my understanding the tabulators are set to print these electronic files on demand and that they are public records, releasable under the provisions of NCGS § 132-1. Public Records.

5. "Public records" shall mean all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions.

6. I am requesting these CVRs be provided to me at no charge in an electronic format that is commonly machine readable and in a common media form such as a thumb drive or DVD disc.

Signature Block


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